Spelling Out Names
Updated: 12/18/24
Speakers are often required to spell their names. When they do, write them out in UPPERCASE letters separated by a dash. For example:
Example of spelling both the first and last name:
Names appearing multiple times in a transcript MUST be spelled the same way throughout; stylistic consistency is part of what makes a transcript complete.
NOTE: You may not know the exact spelling of a speaker name if you are working on a part of the transcript where the speaker wasn't introduced. You should stick to a spelling that you think makes the most sense and maintain consistency.
NOTE: When a speaker's name includes a dash (e.g., Gregory Smith-John), and they spell out the last name and say "dash", transcribe it in this format: "S-M-I-T-H dash J-O-H-N."
NOTE: When a speaker uses descriptor words while spelling out their name, the descriptor words should be capitalized in the transcript. For example, if the speaker is spelling "Frank," and uses descriptor words to spell it, the correct transcription format is:
“F as in Forest, R as in Rodger, A as in Apple, N as in Nancy, and K as in Kangaroo.”
Capitalizing the descriptor words ensures clarity and consistency in the transcript.
The “Appearances” tab on the right hand side of the screen will also help with maintaining this consistency if it is confusing:
